Vision in White Events – Nashville Wedding Planner » nashville wedding coordinator, nashville wedding planner, nashville wedding planning, nashville weddings

Don’t know where to start on your timeline? We have done hundreds of them and could basically do them in our sleep. However, most couple’s have not and don’t know all the tricks for how to squeeze everything in. There are also some important parts of the day that need to be accounted for in the time Here are some tips from us on what to make sure you add in!

1. Breakfast and lunch

This one is pretty easy to add in. If you’re the bride, you can snack and have lunch while your bridesmaids are getting ready as you wait your turn. If you’re the groom, you’re lucky and don’t need to start getting ready as early as the girls. Depending on when the ceremony is, you’ll likely have time to go grab a bite with your guys before you start getting ready.

If you’re morning people, why not schedule breakfast with immediate family and have someone deliver it to where you are all staying?

Either way, its a long day and you need to eat. A lot of people say they didn’t have time to eat at the reception (ummm, we make sure you eat) so if you skip breakfast and lunch either, its going to make for a hangry reception.

2. Hand out gifts

Your wedding party and parents have been helping you out for the last year with all the nitty gritty details of the big day. It doesn’t need to be anything extravagant if you are on a budget (things from the heart always mean the most) but take the time to show your appreciation and thank them for the countless midnight phone calls when you were super stressed out. If its a tight schedule, add it in to the rehearsal dinner or night before the wedding.

Make sure you and your partner talk about if you are getting each other gifts. Imagine having him get you something awesome and you not have anything for him. Even if its a letter, make sure you are on the same page. Give someone in the wedding party the job of exchanging these items if needed.

Nashville wedding planner - Vision in White Events

3. Add cushion time!

It’s almost guaranteed that the whole day wont run on schedule. Hair and makeup is usually a big culprit of running behind so add extra time in here! Whether its an extra 10 minutes per person or adding on an extra hour of cushion time, you’ll be glad you did.

Don’t forget travel time! If you’re getting ready somewhere other than where the ceremony is going to be, you still need to get there! Will you put your dress on before you leave or when you arrive at the venue? Keep in mind there may be traffic and add extra time there too.

4. Steaming dresses

Some of your bridesmaids (and maybe you) are probably out-of-towners and will be traveling with the dress. It will likely get wrinkled and need to be steamed. Don’t wait until the last minute to check out the dresses. Get them out of the bag and hung up early and determine whether it needs to be steamed early in the day so its ready to go when its time to put it on.

Nashville wedding planner - Vision in White Events - timeline

5. Confirm your vendor times with the timeline

How upset would you be if your photographer is only scheduled until 8:00 and you plan for the bouquet toss at 8:30? How about if you plan to leave for the ceremony at 2:00 but the transportation isn’t schedule until 2:30? Make sure you match those things up when confirming with them. Double and triple check your contracts with your timeline so you don’t have issues on wedding day.

6. Sign your marriage license

Yeah! You’re married! And you’re excited! Don’t forget to make it official! Most of the time your officiant won’t be staying through the reception and you’ll need to sign it right after the wedding. You’ll have a lot going on right after, so make sure someone has the job of getting the officiant the marriage license and grabbing you to get it signed. You could even note on the timeline to snap a picture of it being signed as a memory of the day.

Nashville wedding planner - Vision in White Events - timeline

7. Pack up your belongings

This actually needs to happen more than once during the day. If you are getting ready somewhere that you need to be out of after (like a hotel), you’ll need to add time for everyone to gather their items before leaving. How about at the ceremony? The church probably closes within an hour of the ceremony, so designate a bridesmaid or family member (if you don’t have a planner) to clear out the rooms you waited in. Leaving for the hotel in the getaway car at the end of the night? Make sure you and your new hubby have your luggage, purse, etc packed up and ready to get put in the getaway car. Again, designate someone the job of making sure those items make it into the car.

8. Sound check complete

What if your band didn’t know what time the ceremony was and thought it was ok to do sound check right in the middle of that in the next room? Bad news! When confirming with them, be sure they know when the ceremony starts, when guests arrive and when they need to have their sound check complete.

9. Sunset/twilight photos

These are going to be some of your favorite photos from the day. Check what time sunset is before you even start on the timeline and try to plan around that if you can.

Nashville wedding planner - Vision in White Events - timeline

10. Alone time

Take some time, even if its just 5 minutes to be alone with your new husband. Soak in the fact that you are now married. Talk about how great the food was. Kiss! It goes by so fast, you’ll want a minute to really experience how you are feeling on your wedding day.

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Bride and Groom For this weeks recap, we have a wonderful bride and groom! Hannah and Phil’s beautiful winter wedding was on February forth twenty seventeen.

Getting Ready

The day started off early for the ladies at Loews Vanderbilt Hotel.  To help with hair and makeup they had Abby Moorer.  Bride and Groom After all the hair and makeup was done up, it was time for Hannah to get in her dress with a little help from mom!Bride and Groom Five hours after the girls started getting ready, it was time for the groom and his men to start getting ready.  Once the wedding party was all ready it was time for pictures! How beautiful does Hannah look?Hannah chose to have her bridesmaids wear dresses of the same color in a variety of styles! Everyone especially loves this because they feel comfortable in their dress but still match each other!
Bride and Groom The bouquets were gorgeous red, white, and purple to match the dresses and to add a pop of color to the day!

Bride and Groom Phil and his boys looked dapper in black suits but kept it comfy with black Nikes.

What a fun group of guys!

The Ceremony

After pictures it was time to head to the ceremony at Vine Street Christian Church!

Bride and Groom Bride and Groom Bride and Groom A few kisses and tears later, they were finally a married couple! While the bride and groom had a few more pictures taken, the cocktail hour got underway at The Musicians Hall of Fame!Bride and Groom Bride and Groom Love this shot as well! I hope they have this framed somewhere in their house!

The Reception

The bride and groom entered the reception with the rest of their wedding party! Look how happy they came dancing in!

Bride and Groom

Between the food, the flowers, and the added personal touches, the reception was absolutely stunning.  Honestly how delicious do these apples made by Chef’s Market look? Their cake traveled all the way from The Milk Bar in New York City! And wow did it look divine!

Flowers and candles done by Alex B from Vision in White Events as the centerpieces added a wonderful warmness and color to the room.  Bride and Groom

Adding personal touches to your wedding really makes it a special day;this prayer wall was one of the ways Hannah and Phil made their wedding unique.
Bride and Groom The bride and groom sent each of their guests home with a poster to commemorate their special day!Bride and Groom The bride and groom shared their first dance together to “Take Care” by Drake sung by the best man!  Such a fun first dance!

Bride and Groom After the first dance, it was time for Hannah and her father to dance to “Little Miss Magic” by Jimmy Buffet.

Following this sweet moment, Phil and his mother danced to “Be As You Are” by Mike Posner.

Bride and Groom After much dancing, it was time to cut the cake!Bride and Groom Before anyone knew what happened, it was time for the bride and groom to go!  They were cheered through a tunnel of pompoms to a waiting car. What a fun night! Bride and Groom Congratulations Hannah and Phil! We hope your journey through life is as fun as it was the day it started!

Check out their beautiful wedding video from Cardboard Films!

Wedding planned by Alex Kournetas of Vision in White Events

Ceremony Venue: Vine Street Christian Church

Reception Venue: The Musicians Hall of Fame

Cake: Milk Bar

Caterer:Chef’s Market

Florist: Vision In White Events

Photographer: Jordan and Alaina Photography

Videographer: Cardboard Films

Hair and makeup: Abby C. Moorer


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We are pumped to share our first wedding of 2017 with you guys and it could not have been a better couple to kick off the year! Meaghan and Kyle said their “I do’s” at Scarritt Bennett on January 28 and we just loved working with these 2.

Getting Ready

Meaghan’s family and bridesmaids rented an Airbnb in Edgehill for the weekend and spent the morning of the wedding getting ready here. The girls donned matching robes to get them in the spirit of standing with Meaghan on the biggest day of her life.

Vision in White Events - Wedding Recap

Photographer, Gavin Nutt arrived as the girls were finishing up to get shots of the finishing touches and Meg putting on her dress.

Kyle arrived at the church right before the first look with his bride. The boutonniere with the greenery and winter berries was perfect for the January wedding.

First Look

Meg and Kyle shared their first look outside of Scarritt Bennett and continued with photos of the 2 of them together. Shortly after that, the wedding party joined in before they all walked down the aisle for the ceremony.

Vision in White Events - Wedding Recap

Wedding Party

The girls had black dresses with white shawls to keep them warm on the chilly winter day. The guys complimented the girls also wearing black tuxes and bow ties.

Vision in White Events - Wedding Recap

The Wedding Ceremony

It was now time for them to become husband and wife in front of all their family and friends. Meaghan and her father have a very special bond that was noticed right away when I saw them together.

Vision in White Events - Wedding Recap

Fresh by Carryann did an outstanding job with the decor on the altar table. So much candlelight! The lace runner on the table belonged to Meg’s family which added a personal touch to the ceremony decor.

Vision in White Events - Wedding Recap

Reception Decor

Once the ceremony was over, the guests headed to Houston Station for the cocktail hour and reception while the wedding party finished up some more photos. The centerpieces were the perfect combination of classy and elegant to fit Meg’s vision. The string lights through the space and draping down the center tied it all in nicely and was the perfect amount of light for the evening.

Vision in White Events - Wedding Recap

Vision in White Events - Wedding Recap


Throughout the evening, the guests enjoyed dinner and drinks, the couple shared their first dance as well as parent dances, toasts were given and dancing ensued.Vision in White Events - Wedding Recap

Their guests sent them off in style with sparklers leading to their getaway car.

Vision in White Events - Wedding RecapVision in White Events - Wedding Recap

As always, it was great working with this couple and they truly deserve the happiness they bring each other. We wish you both the best, Mr. and Mrs. Bridgeforth!

Church – Scarritt Bennett
Reception Venue – Houston Station
Florist – Fresh by Carryann
Rentals – Liberty Party Rental
Lighting/Draping – Southern Sky
Band – Trick Zipper
Photographer – Gavin Nutt
Cake – Publix
Ceremony Organ – Jennie Smith
Bartending – VIP Bartending
Hair/Makeup – Leslie Ellis
Caterer – B&C Catering
Wedding Planner – Alex B of Vision in White Events

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Day of stationery is often overlooked, but it’s just as important as your cute save the dates and custom wedding invitations. Of course wedding invites and enclosure cards are the most important part of your overall wedding stationery because they inform guests of the who, what, where, and when, but in order to keep the flow of your day at an optimal level you won’t want to discount the importance of wedding day stationery.

Basic Invite Save the Date

What is day of stationery? Well, depending on your specific needs day of stationery can vary, but it usually consist of multiple pieces for each portion of the even that will help guide guests smoothly and keep the festivities flowing.

Wedding Programs

Wedding programs are usually handed to guests as they enter the ceremony. They provide information such as the timeline and order of events that will be taking place throughout the ceremony. This can be helpful for guests who may not be familiar with certain religious practices for example.

Basic Invite Programs

Place Cards

As your guests move from the ceremony to the reception, table place cards can be very helpful in keeping the flow of bodies organized. These can be placed in the exact spot each guest has been assigned or placed on a table in the entrance near a seating chart. Depending on the size of the venue and the guest count you can decide which set up will work best for your event.

Basic Invite Seating Cards


Menus are a great addition to table settings. They can provide an extra delicate detail for your table decor, inform the guests on their choices in case of allergies or preferences, and can also serve as a conversation piece for tables who may be mixed with strangers. Who doesn’t love talking about food? Even if the menu isn’t full in the case of a buffet style dinner – incorporating a dessert or drink menu is a cute idea!

Guest Book

A timeless tradition, the guest book. The big day is such a whirlwind for the couple and being able to look back and read well wishes and congratulations from loved ones can help spark memories and serve as a keepsake down the line.

Day of stationery can be super helpful and if nothing else it can serve as an extra touch your guests will appreciate. So, where can you get all of this stationery? Basic Invite. Basic Invite is an online stationery company with more than 200 wedding invitation designs and 180 custom colors to choose from. Each of their designs is customizable and part of a set. This means you can create your very own unique invite and match all of your enclosure cards and day of stationery for a seamless look!

They’re currently offering 15% off everything including their real wood invites and their foil line. Check them out and customize yours today!

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This weeks wedding recap is all about Megan and Michael, who came together with their family and friends on December 30th to celebrate their love!

Getting ready

Megan started getting ready for the big day with her bridesmaids and a little help from Leslie Ellis on hair and makeup.Megan looks absolutely stunning and she doesn’t even have her dress on yet. Speaking of, look how gorgeous her dress is in this next picture. Megan picked a beautiful full lace gown with cap sleeves and boning down the front to add a little flair! She paired her dress with beautiful diamond earrings and pearl accent pieces in her hair.

Michael had some fun baseball socks hidden under his pant legs and cufflinks to remind him of his other love!

First Look

Once the bride and groom were all ready, they went to Belle Meade Plantation for the big event! When they arrived Megan & Michael got to sneak a peak of each other before the ceremony. Look how happy and excited Michael is to see his bride.

Megan & Michael Could they be any cuter?!Megan & Michael  Theses photos by Krista Lee Photography are stunning! Don’t you just love the setting?Megan & Michael Love this shot with her dad! He will always have that handkerchief as a wonderful memory!

Megan & Michael Megan & Michael The Bridal Party

After Megan & Michael had their fill of pictures alone, the bridesmaids and groomsman joined for a few more.

The pops of yellow in their flowers brought a little brightness to the winter day!
Megan & Michael Megan & Michael Megan’s bridesmaids looked beautiful in their floor length grey dresses with a lace bodice!Megan & Michael The mix of white and yellow flowers really brought together the cold of winter with the brightness of spring to come!What a handsome group of men!
Megan got a little cold, so she donned a fur shawl that looked absolutely wonderful with her dress! She brought in more touches of yellow with shawls for her bridesmaids and flower girls!Just taking a quick break before they headed to the ceremony!

The Ceremony

They had an intimate ceremony with candles lining the aisle for Megan to walk through!

Between the lights and the yellow flowers, their programs matched the theme perfectly!Happy tears!

The chandelier above them added a gorgeous touch with the ceremony in the middle of the stables at Belle Meade Plantation.
After their vows were said and a few tears were shed, they kissed to seal their vow! 

Reception Details

The room looked absolutely gorgeous with flowers everywhere. The draping around the head table brought the whole room together!

Megan & Michael chose fun ways to keep their guests entertained! They had their guests sign a picture instead of a guest book as well as having the guests leave well wishes and advice for the bride and groom to read later!
From the plates at the place settings to the dessert table, everything in the room was beautiful and picked out to match perfectly!

Megan & Michael Their cake even had a fun surprise! From the front, it was a beautiful tiered cake, but around back there were secret rock climbers bravely scaling the rock face of the cake! Megan loves to rock climb and really wanted to incorporate that into the wedding cake. For a while Michael was against it, all while secretly planning to surprise her with the cake she really wanted. When they went around the cake to the back to do the ceremonial cutting, Megan saw the climbers and was soooooo happy! (Keep reading to see her reaction)

Megan & Michael The Reception

After a quick cocktail hour Megan & Michael arrived at the reception and enjoyed toasts given by their best man and maid of honor.Megan & Michael There’s that excitement we were talking about!
Megan & Michael Then it was time for their first dance as husband and wife to Keeper of the Stars by Tracy Byrd.

Megan & Michael Megan & Michael Don’t you just love watching the couple dance together for the first time?Megan & Michael Following the first dance, Megan’s dad to accompanied her on the dance floor. They had a special moment and danced to My Little Girl by Tim McGraw.  A few hours of dancing later it was time for the couple to leave.  They were sent off by their guests in a tunnel of bubbles!Megan & Michael Megan & Michael Megan & Michael

Congratulations to the wonderful couple! They had a beautiful wedding and we wish you eternal happiness together that is as beautiful as the day it started!Megan & Michael

Wedding Planning by Alex Bovee of Vision In White Events
Venue: Belle Meade Plantation
Photographer: Krista Lee Photography
Florist: Vision In White Events
Hair/ Makeup: Leslie Ellis
Cake: Dulce Desserts
Catering: Chef’s Market
Ceremony music: Innocent Strings
Reception music: The Remedies

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